Privacy Policy

Introduction

We, ATS Consultants Limited (“ATS”), are committed to protecting your privacy and personal data.

This Policy explains how and why we collect personal information about our candidates, clients, suppliers and other people whose information we hold (“you”). It also explains how we use it, the conditions under which we may disclose it to others and how we keep it safe.

The privacy of personal data belonging to ATS staff is not within the scope of this policy. It is covered in our Staff Privacy Policy.

We may change this Policy from time to time so we recommend that you check it occasionally to ensure that you’re happy with any changes. By using our website, you agree to be bound by this Policy.

Who we are

For the purposes of the EU General Data Protection Regulation (“GDPR”) the data controller is ATS Consultants Limited. This means that we determine why and how your personal information is processed. We are a UK company, with registered offices at 88 Wood Street, London, EC2V 7RS. Our company registration number is 1652306.

We are a specialist executive search and selection consultancy providing services to organisations in the real estate and infrastructure sectors.

Any questions regarding this Policy and our privacy practices should be sent by email to info@ats-consultants.com, by writing to our registered office address, above, or by telephone on 020 8528 7168.

What type of information we collect

The personal information we collect, store and use may include:

  • Your name, postal address, email address and telephone number.
  • The name of the companies you work or have worked for, your current role and past positions.
  • If you are applying for a position with us or one of our clients, we will collect the information contained in your CV, opinions of named referees, your qualifications, remuneration package and the output of interviews and conversations we may have had with you.
  • Email or other correspondence we enter into with you.
  • IP address, and information regarding the parts of our website you have accessed and when.

We do not collect sensitive data, such as information about your health, racial or ethnic origin or political or religious beliefs. Should such information be disclosed, for example, during a meeting or interview, we would not make a record or process it without your express consent.

How we collect information about you

We collect information about you:

  • From you. When we interact with you online, over the phone, face to face or in writing.
  • From the public domain. For example, the information you publish on professional networking sites, is held in public registries or on your company’s website.
  • From other people. For example, named referees or industry sources.

How your information is used

Candidates

We may collect and process your personal information in order to fulfil our contracts with our clients and for our legitimate business interests.

We may use your information to:

  • Process a job application you have submitted for our own company or one of our clients.
  • Give advice and provide professional services.
  • Respond to a request for contact you have submitted through our website or by other means (e.g. email, telephone or writing).
  • Provide you with access to our services.
  • Notify you of changes to our services.
  • Contact you regarding something which we believe may be of interest to you, for example, information about our services or a job vacancy.
  • Confirm your suitability for a job application through referencing.
  • Compiling your professional profile.
  • Maintain information as a general reference resource.

Clients and suppliers

We may collect and process your personal information in order to fulfil our contracts with our clients and suppliers for our legitimate business interests, including marketing.

We may use your information to:

  • Carry out our obligations arising from any contracts or agreements entered into by your company and us.
  • Keep accounts and records of our business activities.
  • Give advice and provide professional services.
  • Respond to a request for contact you have submitted through our website or by other means (e.g. email, telephone or writing).
  • Provide you with access to our services.
  • Seek your views or comments on the services we provide.
  • Notify you of changes to our services.
  • Contact you regarding something which we believe may be of interest to you, for example, information about our services or a candidate seeking a new opportunity.
  • Confirm the suitability of candidates through referencing.
  • Maintain information as a general reference resource.

Referees

We may collect and process your personal information in order to fulfil our contracts with our clients and for our legitimate business interests. We may use your information to:

  • Confirm the suitability of candidates through referencing.
  • Contact you regarding something which we believe may be of interest to you, for example, information about our services.
  • Maintain information as a general reference resource.

Whenever we process data for these purposes we will act with the highest regard to your privacy rights. You have the right to object to this processing if you wish. Should you wish to do so please contact us. Please bear in mind that if you object, this may affect our ability to carry out the tasks above for your benefit.

Who may have access to your information

We will not sell or trade in your information, and we will not share your information with third parties for marketing purposes.

Third party processors: When you apply for a position we have advertised with a recruitment job board or agency, your application is processed by them and shared with us. These entities are also required to process your data in compliance with data protection regulation, and should be contacted directly with any queries regarding their privacy principles.

Our data is stored on a proprietary database, hosted by a third party; email and documents are stored on servers hosted in cloud providers. All servers are located within the European Union (“EU”).

Our clients: If you are a candidate for a role with one of our client companies, we will share your personal information to allow them to make an assessment of your suitability for the position.

Other third parties: We may transfer your personal information to a third party as part of a sale of some or all of our business, or if we are required by law to disclose it in connection with the detection of crime, the collection of taxes or duties, in order to comply with any applicable law or order of a court, or in connection with legal proceedings.

In all cases, we will take steps with the aim of ensuring that your privacy rights continue to be protected, for example, that appropriate agreements are in place.

How we store your data

We will store your data in as few places as practicable to ensure the data is efficiently managed and to minimise security risks. Your data may be stored on our proprietary database, email and company servers or on paper.

Different types of data will have different retention periods. We review our retention periods for personal information on a regular basis. As a rule, we will hold your personal information only for as long as we deem it is necessary for the relevant activity.

We are legally required to hold some types of information for set periods to fulfil our statutory obligations (for example, client invoicing and agreements).

Your choices and rights

The accuracy of your information is important to us. If you wish to inform us of any changes to your information or you believe any information we hold is inaccurate, incomplete or out of date, please contact us so we can make the necessary changes. In the unlikely event we are unable to comply with your requested changes, we will provide you with a valid reason.

You can also object to certain processing of your information; for example, if you would prefer not to be contacted for marketing purposes.

You can also, where appropriate, have your personal information erased, or ask us to stop or limit our processing of it.

If we have shared your information with a third party, we will inform them of your request so that they may make suitable amendments to their records.

You have the right to ask us for a copy of the information we hold about you, and further details about how your personal data is processed and with whom it is shared. The request must be made in writing and will require you to supply acceptable identification. We undertake to provide a response within 30 days of receiving your request and proof of your identity. In some circumstances it may not be possible to release some or all of the information. In this case, we will provide you with a valid reason why we cannot release it, within the 30 day period.

Should you wish to contact us for any of the above reasons, please do so in writing by email at info@ats-consultants.com or post, to 88 Wood Street, London EC2V 7RS, providing us with your name and address, how to contact you and brief details of the reason: for example, the information you would like a copy of, or which you would like to be changed.

If you are not satisfied with our response or believe we are not processing your personal data in line with the law, you can make a complaint to the UK supervisory authority, the Information Commissioner’s Office.

How we protect your personal information

When we collect and process your personal information, we take steps to ensure that it is treated securely. We believe that we have appropriate policies, procedures and technical measures to help prevent any unauthorised access, improper use or disclosure, unauthorised modification and unlawful destruction or accidental loss in relation to personal information under our control.

Communications over the internet, such as emails, are not secure unless they have been encrypted, and may route through a number of countries before being delivered. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.

All of our employees who have access to, and are associated with, the processing of your personal information are required to treat it with utmost consideration to your privacy rights.

Use of ‘cookies’

Our website uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third party applications like Google Analytics. As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers.

Links to other websites

Our website may include links to other websites run by other organisations. These links are provided for your convenience to provide further information. However, this do not mean that we endorse the website(s) and we have no responsibility for the content of the linked website(s).

This privacy policy applies only to our website. We recommend that you read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you have accessed these using links from our website.

Children

We do not envisage any circumstances where we would collect Personal Information from or about children aged 16 or under.

Profiling

We do not use Personal Data for the purposes of any automated decision making including profiling.

Transferring your information outside of Europe

On rare occasions, information which you provide to us may be transferred to countries outside the European Union. By way of example, this may happen if email traffic crosses international borders outside the EU. If we transfer your information outside of the EU, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected.

Review of this Policy

We keep this Policy under regular review. This Policy was last updated in December 2017.